DHL collection requests template

I send the following template to Artur and Magda: 

Please can I get a collection arranged for order XXX, details are below - 

Order number -

Item -

SKU - 

Reason -  

Requested collection - 

Customer name - 

Address - 

Email address -

Could you please let me know once this has been arranged so that I can let the customer know.

Many thanks